Administrative Assistant / Bookkeeper

Location: Kalamazoo
Posted on: June 23, 2025

Job Description:

Administrative Assistant / Bookkeeper Kalamazoo, MI $21.15 - $23.00 per hour 20-40 hours per week | Flexible Schedule Our client, a nonprofit organization in Kalamazoo, is seeking an experienced Administrative Assistant / Bookkeeper to support the Executive Director with bookkeeping, payroll, and grant reporting tasks. This is a flexible, part-time to full-time opportunity (20-40 hours per week depending on what you're seeking) in a mission-driven environment focused on serving children, youth, and their families. Key Responsibilities Bookkeeping & Payroll Manage light-volume accounts payable/receivable Process journal entries and attach receipts in QuickBooks Perform monthly bank and credit card reconciliations Coordinate bi-weekly payroll for 28 employees Communicate with childcare center directors to verify timesheets Submit payroll tax deposits and associated reports Address payroll issues as they arise (payroll may take up to half a day) Administrative & Grant Support Pull and review reports for grant tracking Categorize transactions appropriately in QuickBooks Provide general administrative assistance to the Executive Director Schedule Details 20-40 hours per week, depending on candidate preference Flexible hours between 7:30 AM and 5:30 PM (e.g., 8-4 or 9-5) Fewer hours may be scheduled in the first week while onboarding Qualifications Required: Proficiency in QuickBooks (a test may be administered) Strong skills in Microsoft Word, Excel, and Outlook 3-5 years of administrative and/or bookkeeping experience Strong organizational and communication skills Preferred: Experience with QuickBooks Online Prior experience in a nonprofit or grant-funded organization Familiarity with grant tracking or reporting

Keywords: , Kalamazoo , Administrative Assistant / Bookkeeper, Accounting, Auditing , Kalamazoo, Michigan