Administrative Services Assistant

Company: Coldwater Housing Commission
Location: Coldwater
Posted on: June 26, 2022

Job Description:

Administrative Assistant/Occupancy Specialist - Permanent Full-time 30 to 35 hours/week

• People skills are a priority---this is the upfront position representing the agency, the gatekeeper for access to the Director & maintenance staff, a problem solver and point of contact for the residents. -Experience working with low income families, seniors and/or disabled persons would be preferred. -This position requires exceptional organization skills, keeping confidentiality, plenty of patience, a strong work ethic, good sense of humor and most importantly, adherence to agency policies and procedures.
  • Strong computer skills are a must-WORD, EXCEL, PUBLISHER, QUICKBOOKS experience essential. -Will need to learn and use our unique housing software HDS and other housing specific computer programs. Will be responsible for publishing the monthly newsletter and updating electronic postings.
    • Experience and proficiency in office financial matters is necessary for monthly routine tasks which includes collecting rent, processing deposits, posting invoices & checks, reconciling the bank statements, basic bookkeeping, reporting to the accountant, etc.
      • Must be able to handle paperwork, more paperwork and then a little extra paperwork--- attention to detail, meeting deadlines, planning ahead, copying, filing, scanning, purging, storing, sorting, etc. - -Responsible for maintaining inventory and ordering office supplies.
        • Occupancy Specialist -this important role involves showing the property to applicants, processing applications, doing reference & background checks, maintaining the waiting list, scheduling appointments and sending letters as needed. -This position also is key to records management and processing annual recertification of residents.
          • Government rules, restrictions and funding guidelines apply to our housing programs. Knowledge in these areas is a key to success for this position. -This will require certification as an Occupancy Specialist, attending trainings and conferences, learning the policies and guidelines of this agency, and keeping updated on changes.

Keywords: Coldwater Housing Commission, Kalamazoo , Administrative Services Assistant, Administration, Clerical , Coldwater, Michigan