Administrative Services Assistant
Company: Coldwater Housing Commission
Location: Coldwater
Posted on: June 26, 2022
Job Description:
Administrative Assistant/Occupancy Specialist - Permanent
Full-time 30 to 35 hours/week
- People skills are a priority---this is the upfront position
representing the agency, the gatekeeper for access to the Director
& maintenance staff, a problem solver and point of contact for the
residents. -Experience working with low income families, seniors
and/or disabled persons would be preferred. -This position requires
exceptional organization skills, keeping confidentiality, plenty of
patience, a strong work ethic, good sense of humor and most
importantly, adherence to agency policies and procedures.
- Strong computer skills are a must-WORD, EXCEL, PUBLISHER,
QUICKBOOKS experience essential. -Will need to learn and use our
unique housing software HDS and other housing specific computer
programs. Will be responsible for publishing the monthly newsletter
and updating electronic postings.
- Experience and proficiency in office financial matters is
necessary for monthly routine tasks which includes collecting rent,
processing deposits, posting invoices & checks, reconciling the
bank statements, basic bookkeeping, reporting to the accountant,
etc.
- Must be able to handle paperwork, more paperwork and then a
little extra paperwork--- attention to detail, meeting deadlines,
planning ahead, copying, filing, scanning, purging, storing,
sorting, etc. - -Responsible for maintaining inventory and ordering
office supplies.
- Occupancy Specialist -this important role involves showing the
property to applicants, processing applications, doing reference &
background checks, maintaining the waiting list, scheduling
appointments and sending letters as needed. -This position also is
key to records management and processing annual recertification of
residents.
- Government rules, restrictions and funding guidelines apply to
our housing programs. Knowledge in these areas is a key to success
for this position. -This will require certification as an Occupancy
Specialist, attending trainings and conferences, learning the
policies and guidelines of this agency, and keeping updated on
changes.
Keywords: Coldwater Housing Commission, Kalamazoo , Administrative Services Assistant, Administration, Clerical , Coldwater, Michigan
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