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Director of Programming and Production

Company: Kalamazoo State Theatre
Location: Kalamazoo
Posted on: September 13, 2020

Job Description:

Historic theatre in Kalamazoo, MI - Concerts, Events, and Venue Rental

Job Summary: Essential Duties and Responsibilities

BOOKING:

Contact Promoters, Artists, Tour Managers and Representative Agents to secure Performers/Bands/Acts/Events for KST.

Liaise with Bands, Labels, and Management to agree upon a window for show dates, financial, and logistical requirements of the event.

Complete expense/revenue analysis for each proposed show prior to recommending event to the Executive Director for booking and signing contracts; including but not limited to establishing itemized payouts, rider, guest list, and equipment needed.

Book events within the parameters established by Company.

All Artists and Promoters shall comply with the Company’s rules and regulations.

Manage all financial and logistical matters, making sure that the requirements of an Artist are met.

Update the booking schedule spreadsheets and timelines that detail the schedule on a rolling six-month basis.

Network to develop and maintain relationships with a variety of Venues, Artists and Promoters, making regular contact to gain and increase opportunities and performances for KST.

Keep co-workers informed of activities or required tasks and participate in regular team meetings to share goals, strategies and schedules to maximize performance revenue and bookings.

Assist Company in compliance with all laws, regulations and permits necessary for show performance.

PRODUCTION MANAGEMENT:

Advance of Show

Coordinate contract, cost and rider requirements for each show including lighting, sound, and meet & greet with the Events’ Management Team (e.g. Tour Manager and/or Production Manager).

Schedule backline needs.

Schedule arrival/departure of contracted technicians including lights, sound, and stagehands.

Inform the House Manager of all security or additional usher staff needed for Artist(s), backstage or meet & greets.

Discuss with Box Office Manager info on show set up, attendance, meet & greets and special camera/recording policies, etc. prior to on sale (or as soon as arranged) to ensure customers are properly informed and ticketing settings are accurate.

Notify Concessions Manager of any meet & greet that requires additional bar staff or extended/early hours for bar staff for scheduling to be adjusted.

Communicate hotel/parking/transportation requirements to appropriate parties.

Schedule catering and/or Runner for day of show.

Provide a local merchandise seller’s information to Tour Manager if needed.

Distribute Advance to appropriate parties and post show schedule.

Day of Show

Provide excellent customer service, always mindful that the actions of the State Theatre staff are a direct reflection of the State Theatre itself.

Arrive at venue in time for arrival of technical staff and/or Artist (whichever is first) and remain available, on site, unless otherwise necessary, until their departure, to handle any questions or issues/changes that may arise.

Notify Box Office Manager of any updated ticketing/meet & greet/customer related information so that patrons can be properly informed.

Coordinate catering needs per rider.

Collect production contractors’ invoices, approve and submit to Accounts Payable.

Complete, review and finalize the show settlement with the Tour Manager or their representative.

Ensure the following run according to the Event schedule/time requirements:

Catering & backstage staffing food

Runner (artist transportation or catering as needed)

Artist is present for meet & greet (when scheduled)

Ensure artists are on and/or off stage as scheduled

Requirements and Qualifications

Demonstrated understanding and passion for the performing arts and live entertainment industry.

Minimum of 5 years of industry experience required, 10+ years preferred.

Excellent networking and negotiation skills required.

Familiarity with TM reporting and technology is a plus.

Experience in accounting with excel to prepare multiple reports including P&L and show settlements.

Excellent interpersonal skills, even temperament, and ability to supervise effectively.

Excellent customer service and communication skills, oral and written, including follow-up via email and phone.

High level of organization and attention to detail with excellent time management skills and ability to prioritize.

Ability to have fun, stay calm, and work with others in a sometimes stressful, fast paced, energetic environment.

Strong work ethic, reliable and self-motivated, with an ability to work independently and as part of a team.

Creative brainstorming skills, ability to take initiative, strategize, set and meet high standards.

Ability to work flexible hours, accommodating the Theatres event schedule.

Experience with Microsoft Office suite required.

Bachelor’s degree in Music/Arts, Production and/or Business Management preferred.

Must provide: email capable phone (be available via email, cell and text), valid Driver’s License and reliable transportation.

Physical Demands

While performing the duties of this job, the employee is regularly required to reach with hands and arms; speak loudly and clearly; hear and respond in busy and noisy environments. The employee frequently is required to stand, walk and climb or balance. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and will occasionally lift and/or move up to 50 pounds. Specific vision abilities include color, close, distance, and peripheral vision and depth perception.

This Job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

The Hinman Company and Mardi Gras Enterprises, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leaves of absence, compensation and training.

Our Values: We are a team of  smart ,  resourceful ,  hardworking ,  action-oriented  people thinking  creatively  and  outside the box . We have a hunger for  achievement , a sense of  urgency , and a will to  win . We are  trustworthy ,  respectful  and  honest . The foundation of our business is to  understand  and  meet the needs  of our customers. We take  ownership  in our efforts and strive to  create value  in everything we do.

Join our email list to receive special deals and pre-sale ticket access.

Email *

Box Office Hours Every Week In observance of Independence Day, the Box Office will be closed on Friday, July 3rd.

We are open every Friday 11AM-6PM by appointment only.

Call (269)345-6500 or email info@kazoostate.com to set up an appointment.

Kalamazoo State Theatre

404 S Burdick St

Kalamazoo, MI 49007

269-345-6500

Downtown Kalamazoo – Since 1927

Keywords: Kalamazoo State Theatre, Kalamazoo , Director of Programming and Production, Other , Kalamazoo, Michigan

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